From the employer's hiring system · Verified employer
Events Associate
Amref Health Africa
Job at a glance
- Employer
- Amref Health Africa
- Position
- Events Associate
- Location
- Kigali, Rwanda
- Possible duty stations
- Kigali, Rwanda
- Job type
- Contract
- Contract
- Short-term
- Experience
- 1–3 years in events/conferences
- Education
- Bachelor’s degree in related field
- Salary
- Not stated in the advert
- Application deadline
- 13 October 2026
- Posted on VacancyKE
- 9 October 2026
VacancyKE summary
Amref Health Africa is hiring a short-term Events Associate to support the planning and delivery of the Africa Health Agenda International Conference (AHAIC) 2027. Based in Kigali, Rwanda, you will assist with stakeholder coordination, speaker management, logistics, and post-conference reporting.
What stands out about this opportunity
- Role focuses on AHAIC 2027 in Kigali, Rwanda
- Includes post-conference close-out and reporting duties
- Deadline: 13 October 2026 at 23:59 EAT
What’s offered
- Short-term contract providing additional capacity to the AHAIC 2027 planning team.
Key responsibilities
- Support planning, coordination, and delivery of AHAIC 2027 conference activities.
- Organize committee meetings: schedule, take minutes, track actions, and follow up.
- Maintain workplans, timelines, trackers, databases, and reporting tools for timely delivery.
- Manage speaker invitations, confirmations, documentation, scheduling, and ongoing follow-up.
- Coordinate stakeholder invitations, RSVP tracking, and follow-up communications.
- Support VIP delegates through registration, correspondence, participation, and post-event engagement.
- Handle delegate registration, respond to enquiries, and track participant requirements.
- Coordinate with PCO, vendors, venues, ICT, and Communications teams on logistics.
Who should apply?
Early-career professionals with 1–3 years of event coordination experience, holding a relevant bachelor’s degree, who excel in administrative support and stakeholder management within international settings.
Key requirements
- Bachelor’s degree in related field
- 1–3 years event/conference experience
- Microsoft Office proficiency
- Strong communication skills
- Multicultural team collaboration
What you should know
- The role supports the conference held from 28 February to 3 March 2027 in Kigali.
- Duties include immediate post-conference close-out activities and partner stewardship.
- Applications must include a cover letter detailing fit and a CV with relevant experience.
- Closing date is Tuesday 13th October 2026 at 23:59 EAT.
- Amref does not charge fees for recruitment and uses only official @amref.org emails.
How to apply
- Submit your application via the SmartRecruiters link provided in the advert.
Official source: From the employer's hiring system · jobs.smartrecruiters.com. VacancyKE never charges job seekers.
Original employer advertisement
Published by Amref Health Africa on jobs.smartrecruiters.com. Shown for reference; the employer’s version is the official one.
The employer’s advert
BACKGROUND
Amref Health Africa is preparing for the Africa Health Agenda International Conference (AHAIC) 2027, scheduled to take place from 28 February to 3 March 2027 in Kigali, Rwanda. The conference will convene leaders and stakeholders from across Africa and globally to advance dialogue and action on Africa’s health priorities.
Amref is seeking a short-term Events Associate to provide additional capacity to the AHAIC 2027 planning team. The role will support resource mobilization efforts, partner engagement and follow-up, partner onboarding, and the delivery of benefits outlined in partnership agreements. The position will also support immediate post-conference close-out activities to ensure effective partner stewardship and reporting.
ROLE OVERVIEW
The Events Associate will support the planning, coordination, and delivery of AHAIC 2027, with a focus on conference administration, stakeholder coordination, speaker and delegate support, logistics, and event operations. Working closely with the Events Coordinator, conference workstream leads, Professional Conference Organizer (PCO), and other internal and external stakeholders, the Events Associate will provide day-to-day coordination and administrative support across the conference planning cycle. The role will contribute to the timely delivery of conference activities by maintaining trackers and databases, coordinating meetings and follow-ups, supporting speakers and delegates, and assisting with logistical and operational requirements.
The successful candidate will be expected to manage assigned tasks independently, maintain accurate records, follow up on actions, and work collaboratively across multiple teams and stakeholders.
KEY RESPONSIBILITIES
• Support the planning, coordination, and delivery of AHAIC 2027
• Support with Organizing Committee, workstream, and stakeholder meetings, including scheduling, minutes, action tracking, and follow-up.
• Maintain conference workplans, timelines, trackers, databases, and reporting tools to support timely delivery.
• Support speaker management, including invitations, confirmations, documentation, scheduling, and ongoing follow-up.
• Support the coordination of key conference stakeholder invitations, including invitation management, RSVP tracking, and follow-up communications.
• Support VIP delegates throughout the conference lifecycle, ensuring a seamless and exceptional experience from registration and correspondence to conference participation and post-conference engagement.
• Support delegate registration and participant engagement, including responding to enquiries and tracking delegate requirements.
• Coordinate with the PCO, vendors, venues, and service providers on assigned event logistics and operational requirements.
• Coordinate with ICT and Communications teams on registration platforms, event technology, digital tools, website updates, and participant communications.
• Prepare and maintain meeting documentation, reports, briefing materials, event records, evaluations, and post-event reports, ensuring accurate and timely information across workstreams.
• Bachelor’s degree in Business Administration, Marketing, Communications, International Relations, Public Health, Development Studies, or a related field.
• 1–3 years of experience supporting conferences, events, workshops, stakeholder engagements, or similar programmes.
• Experience in event administration, logistics coordination, project support, stakeholder engagement, or communications.
• Experience coordinating with multiple stakeholders, vendors, service providers, and internal teams.
• Strong written and verbal communication skills, with good attention to detail and follow-through.
• Ability to work independently and collaboratively within multicultural and multidisciplinary teams.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, Outlook, and Teams.
Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be Tuesday 13th October 2026 at 23:59 EAT.
Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address.
Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.
Amref Health Africa is preparing for the Africa Health Agenda International Conference (AHAIC) 2027, scheduled to take place from 28 February to 3 March 2027 in Kigali, Rwanda. The conference will convene leaders and stakeholders from across Africa and globally to advance dialogue and action on Africa’s health priorities.
Amref is seeking a short-term Events Associate to provide additional capacity to the AHAIC 2027 planning team. The role will support resource mobilization efforts, partner engagement and follow-up, partner onboarding, and the delivery of benefits outlined in partnership agreements. The position will also support immediate post-conference close-out activities to ensure effective partner stewardship and reporting.
ROLE OVERVIEW
The Events Associate will support the planning, coordination, and delivery of AHAIC 2027, with a focus on conference administration, stakeholder coordination, speaker and delegate support, logistics, and event operations. Working closely with the Events Coordinator, conference workstream leads, Professional Conference Organizer (PCO), and other internal and external stakeholders, the Events Associate will provide day-to-day coordination and administrative support across the conference planning cycle. The role will contribute to the timely delivery of conference activities by maintaining trackers and databases, coordinating meetings and follow-ups, supporting speakers and delegates, and assisting with logistical and operational requirements.
The successful candidate will be expected to manage assigned tasks independently, maintain accurate records, follow up on actions, and work collaboratively across multiple teams and stakeholders.
KEY RESPONSIBILITIES
• Support the planning, coordination, and delivery of AHAIC 2027
• Support with Organizing Committee, workstream, and stakeholder meetings, including scheduling, minutes, action tracking, and follow-up.
• Maintain conference workplans, timelines, trackers, databases, and reporting tools to support timely delivery.
• Support speaker management, including invitations, confirmations, documentation, scheduling, and ongoing follow-up.
• Support the coordination of key conference stakeholder invitations, including invitation management, RSVP tracking, and follow-up communications.
• Support VIP delegates throughout the conference lifecycle, ensuring a seamless and exceptional experience from registration and correspondence to conference participation and post-conference engagement.
• Support delegate registration and participant engagement, including responding to enquiries and tracking delegate requirements.
• Coordinate with the PCO, vendors, venues, and service providers on assigned event logistics and operational requirements.
• Coordinate with ICT and Communications teams on registration platforms, event technology, digital tools, website updates, and participant communications.
• Prepare and maintain meeting documentation, reports, briefing materials, event records, evaluations, and post-event reports, ensuring accurate and timely information across workstreams.
• Bachelor’s degree in Business Administration, Marketing, Communications, International Relations, Public Health, Development Studies, or a related field.
• 1–3 years of experience supporting conferences, events, workshops, stakeholder engagements, or similar programmes.
• Experience in event administration, logistics coordination, project support, stakeholder engagement, or communications.
• Experience coordinating with multiple stakeholders, vendors, service providers, and internal teams.
• Strong written and verbal communication skills, with good attention to detail and follow-through.
• Ability to work independently and collaboratively within multicultural and multidisciplinary teams.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, Outlook, and Teams.
Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be Tuesday 13th October 2026 at 23:59 EAT.
Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address.
Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.