Compliance Officer, IHD Office

Compliance Officer
Department
Institute for Human Development
Entity
Aga Khan University
Location
Kenya
Introduction
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact, and access.
IHD’s vision is to drive innovation in research in early human development that advances the quality of individual lives and contributes to building successful pluralistic societies. IHD generates new knowledge through basic and applied research, apply the knowledge gained through research to inform programmes, services and practices within community settings, influence policy formulation and implementation in ways that reap the benefits of the systematic research produced at the institute and elsewhere. The institute also delivers educational programmes at multiple levels of study to prepare a wide range of human development specialists and professionals.
Job Summary
The position will provide independent oversight of ethics and regulatory requirements across IHD research programmes while supporting investigators in maintaining compliance throughout the lifecycle of approved studies. The Officer will also provide continuous support for research governance processes and contribute to continuous quality improvement in research conduct. The position is advisory in design and does not replace the roles of the Principal Investigators or the Institutional Scientific, Ethics and Regulatory Committee (ISERC).
The Officer shall provide compliance oversight across the IHD research programme and studies involving human participants. Roles and responsibilities shall include ethics and regulatory support from protocol approval through to study close-out. Oversight intensity will be determined using a risk-based approach, and will be proportionate to study design, study risk, study complexities and regulatory history. During oversight, the Officer shall identify ethics and regulatory opportunities for improvement and support compliance, rather than act as an enforcement or disciplinary authority.

Responsibilities
a) Regulatory Oversight:

• Monitor and support compliance with approvals issued by institutional, national and international Ethics Review Committees.

• Maintain a central regulatory tracking system for approved studies and research programmes at IHD.

• Review completeness and accuracy of ethics and regulatory files for approved studies and research programmes at IHD.

• Review and verify that requisite approvals are obtained for approved IHD studies and research programme before commencement of study activities.

• Monitor and flag approaching expiry dates for ethics approvals, permits and regulatory authorizations for approved studies and research programme at IHD.

• Monitor and verify implementation of approved protocols and amendments in line with ethics and regulatory committee requirements and conditions for approval.

(b) Research Compliance:

• Develop, review and implement plans for routine annual compliance monitoring activities

• Review and verify adherence to approved protocols and Standard Operating Procedures.

• Review, identify and document protocol deviations and protocol violations.

• Support with monitoring for implementation of any corrective and preventative actions.

• Develop routine written compliance monitoring reports.

(c) Informed Consent:

• Periodically review and advise on the use of approved informed consent forms.

• Periodically observe and advise whether participants receive adequate information during. consenting, and that consent is appropriately documented.

• Review and advice whether participant privacy and confidentiality is maintained.

(d) Biological Samples Governance:

• Review participant consenting relating to sample collection, storage and use.

• Review and advise on sample collection, sample labelling, sample processing and sample storage tools, processes and procedures.

• Review sample inventory management, sample transportation, sample shipment, sample reception and long-term storage processes and procedures.

(e) Training and Capacity Building:

• Identify ethics and regulatory compliance training needs.

• Organize and facilitate periodic ethics and regulatory compliance training sessions

• Provide training and regulatory updates to Investigators.

• Support onboarding and training of new research staff on ethics and regulatory compliance.

• Promote ethics, regulatory, and Good Clinical Practice principles.

(f) Research Documentation, Data Protection and Reporting:

• Review and advise on essential documents including the Investigator site files, staff training logs, delegation logs, screening logs, enrolment logs, regulatory correspondence, protocol version control and data archiving.

• Review and support compliance relating to participant confidentiality, secure data storage, access control, data anonymization, data sharing, and material transfer agreements.

• Review and support readiness for research audits, regulatory inspections, and implementation of audit recommendations.

• Prepare periodic reports summarizing compliance monitoring activities, findings, corrective actions, institutional compliance and recommendations for continuous improvement .

Requirements

• Master’s degree in public health, Clinical research, Epidemiology, Health Sciences, Pharmacy, Nursing, Medicine, or a related discipline

• Minimum five years' experience in research ethics, regulation, governance, clinical research management, quality assurance or regulatory affairs

• Demonstrated knowledge of research ethics, regulatory and governance frameworks.

• Certification in Good Clinical Practice (ICH-GCP).

Relevant Experience

• Experience supporting institutional ethics review committees, research audits or research inspections is an added advantage

• High integrity standards, ethical standards and ability to manage confidential information

• Excellent analytical skills, organizational skills and attention to detail

• Strong written communication skills, diplomacy skills and professional judgement skills

• Ability to work independently and/or with minimal supervision

Personal Characteristics & Behaviours

• Excellent interpersonal skills and the ability to build and maintain harmonious working relationships with diverse stakeholders.

• Professionalism, tact, and resilience when working under pressure or when managing challenging situations.

• A collaborative and respectful approach that fosters teamwork and advances a positive working environment.